Payroll Process Essay


GRC Bldg Rizal Avenue cor 9th Ave.

Caloocan City

Payroll System

In Partial Fulfillment of the requirements
For the Subject ITCS 211

Submitted by:

Lu, Lyn, L.
Sanchez, Frecis
Balingit, Jembert
Ballester, Gerlie
Amandog, Jinine

II- Galatians

Submitted to:

Mrs. Tupaz

I.T. Professor


As computer technology changes at such fast phase, many businesses sectors try to cope up by upgrading computer system constantly in order to stay competitive. The multi function ability of technology for its advance system is also an important factor for a company to use software. It makes efficient use of the advance technology and has ambition to discover more. Computers have the great impact on the profession of accounting. With the rapid growth of technology today, there is no doubt that computer will become a common asset in all profession.

This Computerized Payroll System program allows the monthly payroll schedule to be calculated accurately. Just by having all employees’ information such as name, rate per hour, working hours, etc to enter to its database. Therefore, payroll can be done with the guide of the program. The system is good in for its specialty in the fields of accurate computations. It is easy to use, effective and efficient in organizing and calculating the payroll. In addition, this study aims to develop a reliable computerized payroll system for Ministop Convenient Store for a better manageable of a business. The Proposed Computerized Payroll System will give a big relief of the employee and employers as well.


To make a efficient, effective and easy to use computerized payroll system that will solve the currently problems of Ministop Convenient Store in having Manual process in their payroll system


To create a computerized payroll system that will work conveniently for the employees of Ministop in computing their salary & accurate total of deductions for their benefits and taxes.

← To avoid mathematical errors in computing the salary that may cause financial trouble.

← To prevent lost of data and damaging of files.

← To lessen the consume time in checking and tallying their records.

Statement of the Problem

Ministop convenience store has a problem with their payroll system. They always encounter problems in manual payroll process. So we decided to create a computerized payroll system that will seek for answer in the following problems.

← Prone to mathematical errors that could consume much time than it should and could cause financial or legal trouble.

← Time consuming in double checking the consistency of all the reports.

← Storage of files is susceptible to be damaged as well as lost of data.


The payroll system has a security ADMIN account in order to use it.

The payroll system will compute the total salary of the employees of Ministop according to their recorded rate per hour and hours worked and also the system will automatically deduct their taxes and total contributions for their benefits such as SSS and Phil-Health.

The computed overall Salary will be transferred in ATM account.


• This system will only compute the salary of Crews, Guards and Manager.

• This system is only for the employees of Ministop Convenient Store.


The program has its own database that will store employee’s information and salary details. The Admin should log-in first before the program will function.

After the user successfully log-in, the main page will appear.

The main page contains “Add employee”, “Compute Salary” and “Log-Out” button.

“Add Employee” Button is for adding employee.

“Compute Salary” Button is for computing and showing the Salary details.

“Log-Out” button is for the Signing Out of the Admin.

In adding employee, the user has to input needed information about the employee.

In Computing the Salary, the employee should enter their registered Employee No. and Password. If the employee successfully filled up the required Employee No. and Password, the Form “Salary Details” that contains the Employee information and Computed Total Deductions and Salary will appear.

In Logging-Out, the system will return to “Log-in” Form.




This report will outline and compare existing employee contracts to legislative requirements, and assess where Global could be at risk for not complying with these requirements.

Global is the world's leading provider of Aerospace insurance with clients who are engaged in every aspect of the Aviation and Space industries. The office is based in London with other offices across the world. London currently employs 123 employees. The payroll department consists of two people, the payroll manager and the payroll administrator. The department is responsible for the correct and timely administration of all…show more content…

This has not had a major impact on the business as the tendency is that new mothers take the leave. (HM Government, 2012).

Along with the aforementioned legislation, Global has had to update policies on the Employment Act 2002 and Work and Families Act 2006, (Legislation n.d) to coincide with the increasing number of new parents. All maternity and paternity leave and pay have been updated, along with adoption leave and pay as both areas have affected the company. Payroll has been proactive in updating the payroll system where necessary and changing the company in house forms used for maternity and paternity changes. Payroll and HR have also had to incorporate flexible working for parents. (Working families, 2012). This change has meant that payroll and HR need to draw up new contracts, change working patterns on the system and pro rata pay and benefits.

Where there are any changes to legislation that affects Global, the staff handbook is updated and all employees are notified of these changes via email.

3. Processes

The payroll department has written procedures in place which explains the processes the team complete for the pay run. “Documented procedures ensure a clear and defined approval process, efficient payroll activities, availability of forms and appropriate controls.” (ehow, 2013).

Global operates a negative payroll for all staff (CIPP, 2008 p15). This means that no action is required for the payroll to be run every month. The small


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