PandaTip: This case study example is ideal for companies in the business-to-business or business-to-consumer space. A case study is essentially a report or review of your product by one of your clients/customers. This review would be conducted by your company, consisting of interviews and reviewing information provided by your clients that show how they have achieved a higher rate of success due to your product. Case studies are essential to a growing business as they show other potential customers that people have been successful or happy using your product. It also helps with brand and trust building.
We are thrilled to hear that [Client.Company] is interested in being featured as one of [Sender.Company]’s case studies! Our case studies are an excellent opportunity to showcase all the success stories from our customers who have benefited from our product.
This case study is also a great way to showcase [Client.Company]. It allows current or potential customers to recognize similar pain points and see how [Sender.Company] benefited from our product.
In this document, you will gain a better understanding of what you can expect from [Sender.Company] throughout the case study creation process. Below, I have outlined the project, such as timeframes, what kind of questions you can expect, and the approval process for all deliverables.
We thank you again for your support. Without customers like you, we would not be able to spread the word about [Sender.Company]!
Case Study Process
What to Expect
PandaTip: Case studies can often take time, so be sure to let your clients know what is expected of them if they decide to provide one for you.
Start to finish, the entire process should take [Time.Period] depending on availability and turnaround time of drafts. Your involvement will require approximately [Hours.Number] hours of your time. This includes completion of any forms and questionnaires, a short phone interview (if necessary), and review and sign-off on draft versions of the case study.
Once [Client.FirstName] [Client.LastName] has signed off on this proposal, [Sender.FirstName] will be sending a questionnaire to [Client.Email]. Based on your responses, we may set up a follow-up call to elaborate or dig deeper into your answers.
When we have gathered all your responses, along with any other relevant information about [Client.Company], we will put together a case study draft. [Sender.FirstName] will send to [Client.FirstName] to review for accuracy. [Sender.FirstName] will also notify you once the case study is finalized and will send you a link to where the case study is on our website, along with any other promotional material where your information has been used.
PandaTip: Giving your clients a list of sample questions will allow them to prepare quotable text for you that you can “call out” or feature within the case study on your website.
Below you will find some questions that you should be prepared to answer on the questionnaire and if necessary, during a phone interview.
|Prepare to answer the following:||We may also ask the following (with less prep):|
|What were your goals in implementing a document solution?||What are the current objectives of your department?|
|What challenges were you experiencing prior to purchasing our product?||What types of documents do you send?|
|What made our product or service stand out against our competitors?||What was your previous workflow?|
|What was most important to you during the evaluation process?||How did you hear about us?|
|What particular aspect of the product do you rely on the most?||What does your decision-making process look like?|
|How have you benefited from using [Sender.Company]? Be prepared to give specific metrics such as increased close rates or number of hours saved.||What is your favorite feature?|
Your signature below indicates acceptance of this Case Study Proposal and entrance into a contractual agreement with [Sender.Company] beginning on the signature date below. Your story and logo will primarily be featured on our customer page on [Sender.Company]’s website. We may also repurpose parts of the story in our sales collateral and proposals, on our blog, or create a small testimonial.
|[Sender.FirstName] [Sender.LastName] of [Sender.Company]||[Client.FirstName] [Client.LastName] of [Client.Company]|
The marketing case study is one of the oldest and most venerable examples of content marketing. From Oprah touting howWeight Watchers has worked for her, to American Express endorsing SalesForce, case studies are prevalent across industries and marketing forms.
According to a B2B marketing trends report, customer testimonials and case studies are considered the most effective content marketing tactics by nine out of ten B2B marketers. According to Social Fresh, customer testimonials have the highest effectiveness rating for content marketing at 89 percent.Seventy-three percent of people have used marketing case studies in the past 12 months to make B2B purchasing decisions.
Use this guide to understand how to use case studies for your organization. It offers instructions on how to secure a first-rate case study, and a template for getting started on a case study today.
What is a case study and why are they so important?
According to Top Rank Marketing Blog:
A “case study” in the context of marketing is an analysis of a project, campaign or company that identifies a situation, recommended solutions, implementation actions, and identification of those factors that contributed to failure or success.
As the aforementioned stats illustrate, marketing case studies are important because they help you sell your company’s product. They validate the statements your company makes about your product, and allow potential buyers to see your product in action. This blog post will help you secure and create a case study that sets your company apart from its competitors.
Here’s what you need to do to secure a case study.
Steps for Getting a Marketing Case Study
The first (and often hardest) part of creating a marketing case study is getting a customer to agree to one. No doubt many customers are pleased with your product. But it’s no small thing for them to take time out of their busy schedule to talk about how awesome the product or service they’re paying for is.
Many larger companies also have formalized rules around providing testimonials. This can extend the process of getting a case study, as they have to go through legal, senior management, and more, just to get approval.
Increase your case study prospects. Create a formalized process that ensures you get the case studies you need on a regular basis.
Meet with customer success, sales, and marketing to get them on board with creating regular case studies. From this meeting, create a formal document that outlines how to submit marketing case study opportunities, the frequency that customer success are expected to do so, and the process/time commitment involved after a client has agreed to participate.
Include a case study request email template to save customer success time. Consider these sample templates:
Including It in the Contract
Some companies choose to include a customer testimonial or case study commitment in part of their purchase agreement. This is a great way to guarantee you’ll have case studies in the pipeline. It’s also a conflict of interest, and some would argue flirts the line of ethical behavior. By including case studies in a contract, you’re essentially paying for testimonials.
You want to publish only truly impressive, stand-out marketing case studies. Customers who are doing so well with your product that you’d want to make a case study from their experience are likely to be happy to help. Customers who need a contract to be forced into a case study aren’t often the ones you want as a face for your brand.
Gather Information for Your Marketing Case Study
After a customer agrees to do a case study, take the following steps to ensure the process goes smoothly.
Send an Email
It should introduce you if you haven’t already. Confirm the date and time for your first phone call or in-person meeting. Address the time commitment of the case study, and include the questions you plan on asking.
With customer testimonials the person you’re interviewing needs to have well-spoken and thought out responses about your product. Here are some sample questions you could ask:
- How did you find out about our company?
- What made you start looking for our solution?
- Which other products did you look at before deciding on ours?
- Why did you choose our solution above others?
- How has using our solution been so far? Tell us about your experiences and what you’ve done with it?
- How has our product benefitted you and your team?
- What results have you seen with our solution so far?
- What do you hope to do with our product moving forward?
Next, conduct the interview. Whether it’s in person or over the phone, make sure to record the interview for transcription later. Make sure to inform them that you’re recording them. Aside from being common courtesy, it’s also illegal in some states to record someone without their consent. As you’re interviewing, make note of any especially interesting points, as well as numerical results.
Take Pictures and Record Video
If you’re conducting an interview onsite, take pictures and video. If not, ask your customer to send some over. The more visual your marketing case study is, the better. According to Animoto, four times as many consumers would prefer to watch a video about a product than to read about it.
Transcribe and fact check the interview. Try using a service website like Fiverr for quick transcription that won’t break the bank.
Find out information about the company and their results with your product outside of the interview. Ask if you can see their results or look into their reporting for numerical information to back up the information in the interview. If they don’t have this information, look internally for more general stats on your product’s impact on the people that use it.
Find a Story, Start Writing
Once you have all the data you need, start pulling together your copy, video, and images into a shareable document. Use the marketing case study template below to create a first-class case study.
Marketing Case Study Template
Too many companies title their case studies things like “[insert company name here] Case Study.” This is both boring and uninformative. Use the case study title to help potential readers decide if it’s something that applies to them. Include a description of the company and some of their results. E.g. “Case Study: How CS2 Compliance Is Succeeding With Curata Content Curation Software”
The subtitle should round out the reader’s expectations of what’s in the study. Include more numerical improvements, or an overview of what happened. E.g. “Creating and Growing an Excited Community in a Highly-Regulated, Niche Market”
Their Company Overview
We recommend pulling the company overview directly from the company’s website. It should be two or three sentences and highlight parts of the company most important to your audience. If you’re looking to highlight the company size, mention it here.
Your Company Overview
It’s okay to use a boilerplate description here. However, if there is something else that might be beneficial to include in this particular use-case—add it. If you have more than one product description in your boilerplate description, focus on the product the marketing case study focuses on.
The introduction should present the company you’re talking about and their problem. Here’s an example:
CS2 Compliance, a regulatory consulting firm for financial services clients, wanted to build a community for its clients and save time answering regulation-specific questions in individual emails. They wanted a solution that made content creation easier, found topical subjects in their industry, and enabled them to quickly publish to their website and newsletter.
The next section should introduce your product and why your customer went with you. Example:
They chose Curata Content Curation Software (CCS). Curata CCS uses machine learning, natural language processing, and artificial intelligence to help marketers discover and publish industry-specific content across marketing channels.
This should describe how your product or service was implemented and how it made the overall process smoother, easier, cheaper, etc. Example:
CS2 uses Curata CCS to curate articles that answer a variety of FAQs, building a robust content program including discussion boards, webinars, and frequent newsletters. This has led to strategic and streamlined website content and newsletter publication for CS2.
Finally, show the results. They support the statement that this company was successful with your product. If you have further information about how customers perform with your product, include it here. Include how your client is planning on using your product in the future to grow and expand their goals. Example:
Newsletters now have an open rate of 42.52 percent, and a click-through rate of 23.11 percent, both significantly above industry averages. With Curata, CS2 exceeded community registration goals by over 60 percent. CS2 is now using Curata to expand their reach and create custom experiences for each sub-audience within their online community.
Once the meat of your marketing case study is written, choose some pull quotes to highlight. Example:
CS2 co-founder and president Mary Harris King had this to say about Curata: “Curata keeps our current clients up-to-date with interesting articles while integrating with our public facing website so potential clients can see our newsfeeds, and sign up for the daily news digest, etc. It’s a great way to reach both audiences.”
Case studies are a compelling way to convince prospects to buy your product. They’re even more compelling when your claims are supported by data and hard information. Use company information and stats, outside numbers, and numbers from your customer to round out your marketing case study. Writing on how curation improves content marketing ROI? Include a stat from a trusted source. Example:
Over 50 percent of marketers that curate content indicate that it has increased their brand visibility, thought leadership, SEO, web traffic, and buyer engagement.
Many case studies include a conclusion at the end wrapping up all the details. Instead, try a big, colorful CTA. While a conclusion is nice, making sure the reader doesn’t have to consume more than they need is even better. If your marketing case study is very long, include the most important points at the beginning in bullets.
Distribute and Promote Your Marketing Case Study
Case studies are effective on your website and as a sales enablement tool. They should also be sent to your sales team. Include a description of what it’s about and the situations it should be most effective for.
Other ways to maximize the impact of a case study include:
- Place it on your home page
- Send an email sharing it with the case study’s target audience, or as part of your newsletter
- Write a supplemental blog post to drive traffic to the case study. Focus on the problem solved in the case study and write an informational post on that topic
- Add the case study to relevant landing pages
- Add it to you or your coworkers’ signatures
- Insert it into a slideshow or longer presentation on product use cases
- Share the case study on social media
Examples of Awesome Marketing Case Studies
For more information, check out some standout case studies by other companies.
Bitly’s case study is notable for a couple of reasons. First, their decision to use a slide deck over a single page document. It’s easy to digest and different enough that it piques the reader’s interest. The layout is sleek and skimmable with easy takeaways. Bitly includes images and a colorful layout that’s more interesting than a traditional, text-heavy marketing case study.
Kantar Media Division Cymphony
Kantar media created a case study video of their work for Samsung. For a service-based product, this form of marketing case study proved extremely effective. Kantar describe their process, their findings, and their results in a quick, story-heavy video.
Zendesk include customer testimonials in a visually appealing multimedia library on their website. This allows visitors to search by use case, industry, and company size to find the most relevant story to them.
For an example of one of Curata’s case studies, check out “How CS2 Compliance is SucceedingWith Curata Content Curation Software” [pdf].
Marketing case studies can be hugely effective. They provide proof of concept to potential buyers, and drive your audience further down the funnel. They can also serve as a powerful sales enablement tool. For more on how to drive your audience further down the funnel and measure your content’s efficacy, read Curata’s eBook: Content Marketing Metrics: Account Based Marketing Edition.
Tags: case study, content marketing, marketing case study